Privacy Policy & Cookie Policy

1A. Design-partner roles and categories

On a Professional design-partner matter the participating firm is the customer. The applicant is invited by the firm. Witnesses are invited by the applicant under firm guidance. ASN is a technology and administrative workflow provider. ASN is not a law firm and does not represent the firm, applicant, or witness.

Categories may include identifiers and contact details, account credentials, case-setup information, witness-request metadata, structured first-hand answers supplied by a witness, clarification and version events, attorney approval records, technical logs, and purpose-bound support-access records. Government ID is not requested in this validation. Stripe and Dropbox are not used for this Professional validation. Hosting is on Vercel. Database hosting is on Neon. Email uses Zoho. Vercel Blob is used only if a workflow actually stores a file.

Only where the firm-approved processing schedule and the enabled workflow authorize OpenAI, ASN may send selected narrative text, saved answers, and the related questions so OpenAI can run a context or proofreading check and, when the witness requests it, suggest clearer wording. AI can make mistakes. Original witness answers and the current statement stay unchanged until the witness explicitly accepts a checked proposal.

When the firm-approved processing schedule authorizes the enabled setup assistant, OpenAI also processes the setup conversation and relevant firm, team, questionnaire, and presentation settings. A team-roster import can send the uploaded roster content to OpenAI to extract team details. The firm should not include client or witness case materials in setup chat or roster uploads. Assistant proposals require confirmation before they change saved setup. Manual setup cards remain available if the assistant is unavailable.

Purposes: operate the firm-controlled workflow; keep a preparation and approval history; provide technical support; measure whether the workflow is useful using counts and pseudonymous identifiers where possible. ASN does not sell this information and does not use it for advertising.

The operator of ASN may access a Professional matter only for a documented technical or operational purpose, through the purpose-bound support workflow, after a support-access record is saved. Failure to record access denies the lookup. Support does not include hidden statement editing or copying real data to local, Preview, or Staging.

The firm’s agreement and data schedule govern closeout and retention. For the current free-evaluation profile, the retrieval window after Written Matter Closeout is agreed in the signed data schedule and active-copy deletion is due within the deletion deadline agreed in that schedule, subject to legal hold and agreed exceptions. Deletion is manual. ASN does not claim automatic deletion or that backups are purged immediately. Backup configuration is not independently verified on this page. ASN does not claim verified DPAs, fixed processing regions, zero-data-retention AI settings, or a statutory incident SLA.

The process record can help reconstruct and explain how a statement was prepared. It does not prove truth, identity, authorship, credibility, voluntariness, absence of coaching, privilege, legal sufficiency, filing readiness, or outcome.

1. Information we may process

Depending on how you interact with ASN, we may process account or contact details you provide, case and supporting-statement materials submitted through participating workflows, and technical logs needed to operate and secure the service (for example request metadata handled by hosting infrastructure).

Public informational pages do not offer public invitation sending, public payment checkout, or public notary/provider workflows. If a participating firm later enables operational features under a separate agreement, additional processing notices may apply.

2. Cookies and local storage

ASN shows a cookie consent banner on first visit. Your preference is stored in the browser (localStorage key cookie-consent) and may also be mirrored in a first-party cookie with the same name so the preference can be remembered.

• Necessary / functional: remember consent and support basic site use (including signed-in sessions where you have an account). Browser preferences and session cookies are not the same as saving your case or witness answers on ASN servers.
• Analytics preference: the banner records whether you allow analytics preferences. ASN does not currently load third-party advertising trackers on public informational layouts. Internal product analytics events may be recorded in operational/authenticated workflows for product improvement and safety—not as an advertising network.

You can clear site data in your browser to reset consent. Choosing “Necessary Only” stores a preference that declines optional analytics categories in the consent record.

3. Working-session requests and workflow research

The working-session form collects a firm name, the name of the person opening firm setup, and an email address. ASN stores these details to review the request and arrange the session. Submitting the request does not create an account or grant access. Please do not include client or case information.

The optional survey at /workflow-research saves only an A, B, or C answer and the survey version. No name, email, account identifier, campaign link identifier, or IP address is stored with that answer. The browser remembers the selected answer locally to avoid asking again. Anonymous answers cannot be attributed to a respondent for an individual correction or deletion.

A short-lived abuse counter uses a salted address digest in server memory separately from the submitted record. Hosting infrastructure may keep technical request logs. Submitting a survey answer is voluntary and works when optional analytics are declined.

3a. Historical research outreach links and responses

ASN may send a participating professional a unique, random campaign link for the historical BFM research page formerly at /professional, which now redirects to the anonymous survey. The link URL contains no name, firm name, or email address. This research outreach is separate from professional invitation outreach described below.

• ASN stores a keyed digest of the link token in application records, not the raw token.
• Opening a research link uses a single token-bearing request that redirects to the clean campaign page without the token in the address bar. The initial tracked URL may still appear once in hosting or CDN access logs; ASN does not intentionally store or re-log the raw token in application records.
• A request for the link may be made by a human or by an automated email-security scanner. Such a request is recorded only as an unverified link hit and is not treated as proof of engagement.
• For this historical research path, ASN does not use email-open pixels. Optional first-party interaction analytics (for example page engagement or mailto clicks) are recorded only under the applicable consent choice, Global Privacy Control, or Do Not Track signal.
• Historical token-linked responses remain governed by this section. New survey answers are stored separately without a campaign identifier, as described above. Confirmed opt-outs remain available through the outreach links.
• Tracking records do not contain client files, affidavit content, names, firm names, or email addresses.
• The ASN Pilot Team maintains any real-contact mapping separately from the application tracking records (outside this database).
• Campaign links default to expire after 120 days. Token-level events and responses are retained during the campaign and may be deleted with an operator cleanup tool up to 90 days after a campaign is closed. Aggregate campaign counts may remain after token-level deletion. Cleanup is operator-run; ASN does not claim a fully automatic deletion scheduler on this page.

Privacy contact: privacy@affidavitsupport.net.

3b. Professional outreach

Separately from historical research links, ASN may send professional invitations from an ASN professional outreach address. Some professional invitation messages may include a first-party recipient-specific link and a first-party open-signal pixel. ASN does not use advertising trackers and does not sell outreach data. This section does not claim that every ASN message uses (or omits) open-signal pixels.

• A unique random link may redirect once to a public Professional page. The address bar after redirect typically does not keep the token. A request for that link is recorded as an unverified link hit and may be a person, a preview system, or a security scanner.
• When an open-signal pixel is used, an open signal means a mail client requested the pixel. It is labeled “Open signal — unverified.” It does not prove that anyone read the email, which person saw it, or that the firm is engaged. Proxy and scanner requests are common.
• Page engagement is recorded only after real interaction under the same consent, Global Privacy Control, and Do Not Track rules as other first-party analytics. A link hit is not treated as human engagement.
• Confirmed opt-outs and explicit stop requests are recorded to stop further outreach to that contact. Follow the confirmation instructions on the opt-out page; simply opening the link may not complete the request. Recipients may also contact privacy@affidavitsupport.net or the pilot address.
• Privacy contact: privacy@affidavitsupport.net.

4. Payments

Professional evaluation is no-charge on the terms agreed with the firm. The current named-firm evaluation has no numerical commercial quota or automatic expiry; approximately two months of real use is a review horizon, not a billing trigger. Historical signed pilot terms remain unchanged. Public informational pages do not present billing or deposit checkout. Stripe is not used for this Professional validation tranche.

5. Retention and rights

Retention depends on account type, legal obligations, and operational needs for participating workflows. ASN does not claim a single fixed public retention period on this page beyond what is required to operate pilot/participant systems securely. To request access, correction, or deletion where applicable, contact privacy@affidavitsupport.net.

6. Contact

Privacy: privacy@affidavitsupport.net

Pilot: pilot@affidavitsupport.net

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